IPMA int. is looking for an Awards Programme Back-office assistant (50%)

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®IPMA (www.ipma.world) is a federation of 71 Member Associations (MAs). Our MAs are nonprofit organisations and develop project management competences in their geographic areas of
influence, interacting with thousands of practitioners and developing relationships with corporations, government agencies, universities and colleges, as well as training organizations and consulting companies. The working language of the organisation is English.

To achieve our strategic goals, we are looking for an Awards Programme Back-office assistant (50%)

Job Description

As an awards programme back-office assistant, your job will be to support the Awards Coordinator in all matters related to the organisation of the IPMA awards as a product and service. The IPMA Award team focuses on advancing countries/regions to be positive IPMA contributors and contenders in the IPMA Global Project Excellence Award contests at national, regional and international levels. This team fosters a distinctive performance, competition and learning as this attracts, retains and adds value to our stakeholders.

You will support all related processes to awards to ensure that IPMA awards services are delivered on time and produce the desired results. You will be the go-to person for the Awards Co-ordinator. In the initial phase, you will be introduced to the process by the Back-office support Officer. Over time the scope of awards back-office support duties will increase to more general ones as the organisation is growing. These type of activities will be included in the 50% position.

  • Awards Programme Back-Office assistant duties
  • Support the Awards program efforts in training and promotional activities the awards
    processes in agreement with the Awards Co-ordinator
  • Support the organisation of awards events such as ceremonies, training, webinars and
    conferences, including the support of regional and national events
  • Co-ordinate and support the design awards products (flyers, trophies, banners, etc..)
  • support and organise the communication with awards stakeholders such as applying organisations, member association awards responsible, project excellence professionals and trainers
  • Answer stakeholder requests
  • Work with the tool MS-365 as a common repository
  • Work with a dedicated awards application tool
  • Support other activities associated with branding and communications
  • Support the budget elaboration process and financial monitoring of the awards activities ®
  • Awards Programme Back-Office assistant Requirements
  • Proven working experience as a back-office support preferably (but not only) in the non-profit sector
  • Good client-facing and internal communication skills in English
  • Good written and verbal communication in English skills
  • Additional languages are a plus
  • Solid organizational skills including attention to detail and multi-tasking skills
  • Good working knowledge on MS-365 products
  • A good level of self-motivation
  • A capacity to organise your work independently in a set working frame work
  • Service-orientation and the ability to work in international teams

If you are interested in this position, please send your letter of application and curriculum vitae to the following address: application@ipma.world Starting date: 01.09.2022

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